PHOTOGRAPHER

Event photographers are visual documentarians and storytellers for offline activities and exhibitions. They capture pivotal moments, convey event energy through professional imagery, and preserve high-quality visual assets for brands, balancing artistic expression with commercial objectives.

This checklist applies to exhibitions, product launches, ceremonies, etc., defining photographers’ core responsibilities and technical standards across event phases to maximize visual impact.

Responsibilities of Event Photographers

1. Pre-event Planning & Gear Setup
◆ Confirm shoot requirements with organizers (e.g., key segments, VIP lists,
restricted content) and create a shot list.
◆ Inspect and prepare equipment (cameras, lenses, lighting, spare batteries/
memory cards) to ensure functionality.

2. On-site Shooting & Coverage
◆ Capture critical moments per event rundown (e.g., speeches, ceremonies,
audience engagement) with wide and close-up angles.
◆ Proactively document candid emotions (e.g., guest reactions, attendee focus,
team dynamics) without excessive staging.

3. Lighting & Composition
◆ Adapt camera settings (ISO/shutter/aperture) to venue lighting to prevent
overexposure or excessive noise.
◆ Apply composition techniques (e.g., leading lines, negative space,
rule of thirds) to enhance visual storytelling.

4. Team Coordination & Contingencies
◆ Coordinate with videographers to avoid framing conflicts and reserve space
for post-editing.
◆ Resolve gear malfunctions swiftly (e.g., lens changes, backup camera
activation) to prevent coverage gaps.

5. VIP & Portrait Sessions
◆ Shoot individual portraits for VIPs with formal framing and
clean backgrounds.
◆ Discuss preferences (e.g., profile/full-body shots) in advance, respecting
privacy and minimizing disruption.

6. Post-processing & Delivery
◆ Curate photos, apply basic color grading/cropping, and delete blurry/
duplicate rejects.
◆ Deliver final images in agreed formats (e.g., JPG/RAW) within deadlines,
with backups to cloud/hard drives.

7. Compliance & Confidentiality
◆ Adhere to copyright rules (e.g., no unauthorized commercial use) and sign
NDAs for sensitive content.
◆ Avoid pre-event image leaks and delete materials flagged as restricted by
organizers.

Core Competencies
◆ Experience in diverse conditions (low light, action, wide venues)
◆ Proficiency in editing tools (e.g., Lightroom/Photoshop)
◆ Quick reflexes and anticipation of key moments
◆ Cross-team communication and time management

Notes
◆ Conduct a venue recce pre-event to assess lighting and angles,
noting power outlet locations.
◆ Wear protective gear and follow safety protocols during high-risk segments
(e.g., pyrotechnics).
◆ Respect cultural taboos during international events
(e.g., no photography in religious ceremonies).

Note: For large events, assign roles (e.g., lead photographer focuses on VIPs, assistant covers audience).