PART TIME

Part-time staff are flexible and essential support roles in offline events and exhibitions. They assist in event execution, audience service, and logistics to ensure smooth operations. Their responsibilities balance professionalism and adaptability, contributing to enhanced event experiences through short-term engagement.

This checklist applies to part-time roles (e.g., receptionists, guides, logistics assistants) in exhibitions, product launches, markets, etc. It outlines core tasks and behavioral standards to help part-time staff integrate quickly and deliver results effectively.

Responsibilities of Part-time Staff

1. Greeting & Check-in Support
◆ Greet attendees at entrances or registration desks with a smile, assist in
verifying tickets/e-passes.
◆ Distribute event materials, maps, or souvenirs, answer basic inquiries (e.g.,
schedule, restroom locations).

2. Direction Guidance & Crowd Control
◆ Learn venue layout, guide attendees to designated areas (e.g., booths, stages,
catering zones).
◆ Manage queues to prevent overcrowding, report overcrowding or safety risks
promptly.

3. Material Handling & Booth Assistance
◆ Help transport and organize materials (e.g., brochures, gifts, furniture), keep
booths tidy.
◆ Support full-time staff in basic product demos or experience guidance (after
training).

4. Photography & Livestream Support
◆ Assist photographers with equipment or props, encourage attendees to
engage in photo sessions.
◆ Manage basic equipment (e.g., microphones, cue cards) during livestreams.

5. Audience Engagement & Feedback
◆ Invite attendees to participate in surveys, polls, or games to boost
engagement.
◆ Document attendee feedback or complaints and submit summaries to
supervisors.

6. Logistics & Cleanliness
◆ Regularly clean trash, restock supplies (e.g., tissues, water), maintain public
area hygiene.
◆ Assist in post-event material collection, inventory checks,
and equipment returns.

7. Emergency Response
◆ Know locations of emergency exits and medical stations, assist in evacuation
or guiding injured attendees.
◆ Report equipment failures, conflicts,
or emergencies to supervisors immediately.

8. Feedback & Reporting
◆ Submit brief daily reports post-event (e.g., attendance data, issue summaries).
◆ Provide suggestions for process improvements (e.g., check-in efficiency,
layout design).

Core Competencies
◆ Basic communication and service-oriented mindset
◆ Basic English skills (for international events)
◆ Adaptability to fast-paced environments
◆ Team collaboration and task execution

Notes
◆ Part-time staff must attend 1-2 hours of pre-event training to learn procedures
and safety rules.
◆ Confidentiality agreements apply (e.g., unreleased product details,
guest privacy).
◆ Schedules and hours may vary based on event needs; suitable for students or
flexible workers.

Checklist details can be tailored to event types (e.g., large expos, small markets). Organizers should clarify task priorities in advance.